How to Create Word, Excel and PowerPoint Files in Dropbox
It is hard to imagine a job or education that doesn’t involve Microsoft Office. And now that new generations are born mobile, we are constantly looking for ways to get those documents and presentations done on our mobile devices and share them instantly. A great way to share files and work collaboratively is to use Dropbox. Did you know that you can combine Dropbox and Microsoft Office apps in one workflow on iOS? Here’s a tutorial on how to create Word, Excel and Powerpoint files directly from within Dropbox on your iPhone.
Update Dropbox on your iPhone
First of all, we will need to tick off one important prerequisite: You will require the Dropbox app on your iPhone to follow along with this tutorial, and make sure that you have version 11.2 or later. Checking for pending updates is easy: Go to your App Store app and tap the Updates tab, then install any available updates. This way you can be sure to have the latest version of your apps.
Creating Microsoft Office documents in Dropbox
Tap the new plus sign in the bottom icon bar of the most recent Dropbox client. This will allow you to add new files to your Dropbox. Next, select Create or Upload File. Then in the following context menu, select your desired file type and app. Such as Microsoft Word, Microsoft Excel or Microsoft PowerPoint. This will create a brand new file.
In the subsequent step, define a descriptive file name and select the destination folder for your file, or simply store it in your main Dropbox folder if so desired. Then tap Create when you are happy with the file name and destination.
We will now have the chance to start editing the Office Document you have just created, basically right away if the Microsoft Office apps are installed. If not, your iPhone will prompt you to install e.g. Microsoft Word first, then direct you to create the file within the app, fully automatically.
When finished, you can go back to Dropbox by tapping the Back arrow at the top left of the screen. Dropbox will then create a preview of the file and display it to you, directly within the app. It is now saved inside your Dropbox and accessible from any authorized computer.
Editing Microsoft Office files from within Dropbox
Office files can not only be created from within Dropbox, but also edited on your iPhone. Simply select one of the files and then tap the Edit icon that looks like a pencil on a square. Then select the appropriate app to edit the file, e.g. Microsoft Word.